What is a DAM?
A Digital Asset Management (DAM) product is a business solution for organizing, storing and retrieving rich media and managing digital rights and permissions. Media assets include photos, music, videos, animations, podcasts and other multimedia content. Digital Asset Management solutions provide a useful way to maintain a centralized repository for your project’s files, allowing shared access to all up-to-date records and data.
Setting up your Google Drive/Docs Integration
To integrate your team's DAM with inMotion, sign into your inMotion account and navigate to Account > Account Settings > Storage Options > Google Drive/Docs.
Once a you select Google Drive/Docs, you will be prompted by a series of instructions (as pictured below) to assist you with the integration. Click the Enable button to continue.
We strongly recommend that admins set up their account’s DAM integration(s) with a service account instead of a personal account. This will restrict access to the files that you would like made available to other users.
Once you click Enable, you will be prompted to enter your Google Drive/Docs email and click NEXT.
Then, enter your password and click NEXT.
Upon signing in, you will be prompted to allow inMotion to access your Google Drive/Docs account by clicking ALLOW.
Now that you have granted inMotion access to your Google Drive/Docs account, you will need to select a ‘Root Folder,’ which is where all your files from inMotion will be stored. Simply click on the folder you would like to select then click the Restrict to this Folder button.
The next page will indicate that your “Root Folder has been saved,” which confirms that your DAM is now setup. You can close out of settings and use your new integration.
Uploading Project Files
With your Google Drive/Docs integration, you can upload shared working project files from inMotion. To upload a file, go to the Project Dashboard and click Files near the top of the page.
If you are in a new project, inMotion will prompt you to name a new project folder in Google Drive/Docs. This will associate the new folder with your project.
If you have any project files created prior to the newly created project folder in inMotion, you will want sign into Drive and move them to the project folder.
Once in the Google Drive/Docs storage page, click the UPLOAD button. Either drag & drop or click CHOOSE FILE to select the file(s) you'd like to upload. To download or delete files in the project folder, right click on the file name and click Download or Delete.
You can navigate back to the Project Dashboard using the Overview button at the top-left of the page. Now, all team members can access the project files in one centralized location.
Adding Google Documents During Proof Upload
Docs, Sheets, Slides, and Draw files can be directly uploaded as a proof asset from the Google Drive DAM integration. You can select google documents for review without having to convert the files beforehand. These Google documents can also be downloaded from Project Files as PDF and/or image files (Draw only).
From the Add Content screen, simply select the Google Drive logo and choose the applicable doc, sheet, slide, or draw file as necessary. This will upload the file for review.
Docs, Sheets and Slides are automatically converted by the system to a PDF file for review. Draw files are converted to static images in .png format.