Access Code

A unique identifying number given to each posted proof within inMotion.

Annotation / Markup

Any placement of a review tool on the canvas on top of an asset. This is used to indicate someone has comments about a particular area of a proof.

Approval Status

A status assigned to a page within a proof denoting the approval status and potential need for revisions.

Arrow Tool

An annotation tool that places an arrow on an asset. It can be drawn by a user by clicking, dragging the mouse, then releasing. Either endpoint of the arrow can be relocated.



The area in the review environment in which a proof's asset is loaded for review.

Collaboration Panel

Provides collective summary of all conversations, reviewers' comments, and file attachments in the right hand panel of the review environment. It provides reviewers with ability to like comments, reply to comments or edit/delete their own comments.


Single unit of user-entered text on a proof; may have an associated annotation. A comment may be a reply to a prior comment, i.e., comments may be threaded as "conversations" but only the first comment can have an associated annotation and all subsequent comments are associated with the initial comment.


Contacts are typically clients or stakeholders in a project, that only require the ability to request work and/or review assets. Depending on their assigned permissions, they may require a unique login.


Group of user-input text threaded to show a relationship to a single annotation or topic.


Deadline Calendar

A monthly view of project, task and proof deadlines.

Dot Tool

An annotation tool that places a simple, non-resizable circle on an asset.


Feedback Manager

Users with the Feedback Manager permission will be able to 'Hide' and 'Show' other reviewer comments, as well as mark them as 'To-Do' or 'Important.'

Freehand Tool

An annotation tool that places a custom drawn line on an asset by using the mouse as a pen. It can be drawn by a user by clicking, dragging the mouse, then releasing.


In Review

This status indicates that the project has been accessed by the reviewer at least once. They may be reviewing the project now, or have at least seen it and may return to complete the review.


Level of Effort

The amount of time you estimate that a task will take to complete. The level of effort drives your team members' resource allocation.


My Team

The users assigned to work on a project.


On Hold

The project is currently not accessible by the reviewer. If the project is uploaded On Hold, an email notification will not go out until the proof is released. You can also manually place the project On Hold from the Project Info page.

Out For Review

This status indicates that the project is available for review. Any expected reviewers will be able to access the project to perform a review.


Project Owner

The user assigned ownership of a project.

Project Timer

The area of the project dashboard showing a user's and total time logged working on a project.


A single asset or grouping of assets that can be routed for review.


Rectangle Tool

An annotation tool that places a resizable rectangle on an asset. It can be drawn by a user by clicking, dragging the mouse, then releasing.


The ability to send a job launch back to the requester to make edits and resubmit before releasing to a project.


The ability to send a new job launch to an external user for review before either rejecting or making a project.


The ability to send a proof email reminder to outstanding reviewers.


The ability to return a proof to the uploader before all reviewers have submitted approval statuses.

Review Instructions

Customizable text that can be entered during the release of a proof and displays as a message to reviewer upon opening a proof for review. It can be closed or reopened by the user during a review.

Review Team

A group of contacts who have been saved for easy selection when routing proofs.

Routing Manager

This permission can be given to a contact that needs the ability to route proofs. They receive a unique login and access to a routing workspace that allows the contact to release proofs to the appropriate reviewers.


The pre-defined options within a workflow that determine whether it moves to the next tier or is returned to the uploader.



The list of tasks and milestones within a project.

Sequence ID

A numberic ID that can be assigned to each project created within inMotion. This is an admin account setting and can seed at any number designated.



A 'to-do' item within a project. Tasks can be assigned to one of more project team members to complete.

Text Highlighter Tool

An annotation tool that allows the user to highlight text in certain documents. This tool places a colored background behind the selected text and loads it into the associated comment.

Text Strikethrough Tool

An annotation tool that allows the user to highlight text in certain documents. This tool places a line through the selected text and loads it into the associated comment.


A group of one or more reviewers within a workflow.

Time Constraint

Within a workflow, the time allowed for optional reviewers to review a proof after all required and minimum number of optional reviewers have been met.


A weekly view of time spent on tasks and projects that can be filtered by user.


This is a status that can be assigned to a comment by a feedback manager. This status makes the comment and associated annotation the decision in a dispute during review and creates a To-Do list for the Designer to easily filter by and check off as a part of the Designer Checklist.



Users are typically part of the creative team, and are responsible for the creation and management of a company's creative assets. They require a unique login to inMotion. User Types are assigned to team members based on their role and responsibilities within the team. User roles include Admin, Staff, CSR and Vendor.



The latest iteration of a proof that has been posted for review.



A method of routing proofs through tiers of reviewers based on pre-defined rules.


The workspace is the primary area for managing your active projects. The workspace displays each project's status, posting date, released to contact, available actions as well as the ability to sort by a variety of criteria such as Project ID and deadline.